Professional Job Evaluation Process
Job evaluations help provide
salary equity among professional
staff positions. After a
position is evaluated, it is
assigned an appropriate grade
and corresponding salary range.
The process is used for
evaluation of new positions and
reevaluation of existing
The evaluation process
identifies, analyzes and measures
a position against job-related
criteria and weighs their value in
a uniform and consistent manner.
WHEN ARE JOBS EVALUATED?
A job evaluation is performed
on all new jobs and on existing
jobs that have changed
significantly. A supervisor may
request a job evaluation for: 1) a
new position before recruiting
begins; and 2) when it is felt an
existing job has changed. Approval
from the vice-president must be
obtained before the evaluation
process can begin.
STEPS OF THE JOB
The incumbent and/or
supervisor contacts the HR
Generalist in Human
Resources to be trained in the
editing of a draft or the writing of a
Generic job description.
(STEP 1 -
WRITING) The employee and/or
supervisor edits or writes the job
description. Written instructions
and assistance are available from
The job description is a
"snapshot" of the job as it
It reflects the current
duties, responsibilities and
minimum qualifications needed for
A job evaluation does not
reflect the person in the job or
the performance of the incumbent.
(STEP 2 -
APPROVAL) Human Resources reviews
the job description which has been
signed by both the supervisor and
employee. Human Resources helps
ensure consistency and equity, in
job descriptions and titles, by
editing them for clarity and format.
(STEP 3 -
EVALUATION) The job description is
evaluated by the Human Resources
Department, using a point-factor
system, to determine the appropriate
grade level. The new position is
then advertised. The existing
position, if found to warrant a
different grade, is changed to the
new grade, with the approval of the
- Authorizes job audits
and approves grade changes.
- Writes the job
description in collaboration
with the supervisor.
- Reviews, approves, and
signs the job description.
- Ensures consistency in job
descriptions and titles.
Reports the job evaluation
outcome to the appropriate
vice president and supervisor.
For additional information please
contact the HR Generalist in
the Human Resources Department (Ext.
Quality and Customer Service