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What are
WSU's Policy and Procedures for travel?
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Where do I get travel logs?
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How do I fill out the travel
logs?
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How do I make travel reservations?
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Which Travel Agency does WSU have a
State Contract with,
and how do I contact them?
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Which Car Rental Agencies
are State Contract approved?
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What are State Contract air fares and how do they work?
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What are the per diem rates, mileage rates and the standard
mileage?
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When do I have to fill out the travel forms?
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Are long distant personal calls paid for by WSU?
What are WSU's Policies and Procedures for travel?
See WSU's Policy Procedure Manual - Section (5-32) V Procedures
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Where do I get travel logs?
Travel logs can be ordered from the Purchasing Department. Call X6014
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How do I fill out the travel logs?
See the WSU Policy Procedures Manual - Section (5-32)
V Procedures
Note: Travel logs are required only for an overnight stay.
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How do I make a travel reservation?
Contact the State Contract Travel Agency directly. Inform them that the
travel is for Weber State University. Provide the destination, departure date and time, return date and time.
If necessary, make reservations for car
rental (using State Contracts) and lodging reservations. Secure the travel
reservation using your University Purchasing Card.
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Which Travel Agency does WSU have a State Contract
with,
and how do I contact them?
The
State Contract Travel Agency can make any travel arrangements for you:
airfare, car rental and lodging.
Christopherson Travel..........toll free (866) 489-9834
State Travel Office
State Office Building Room 1170
Salt Lake City UT 84114
Travelers may use other travel agencies, however other agencies will not be able to provide
"State
Contract" rates for airfare and car rental. If purchased through the
State Contract Agency, the airline tickets are refundable, a Saturday night stay
is not required, and tickets can be purchased up to the day of travel.Travelers may purchase airline tickets over the Internet by using
their University Purchasing Card.
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Which Car Rental Agencies are State Contract approved?
State Contract Agencies:
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Budget Car Rental............WSU Corporate ID# T155600
State Contract #MA1806
www.budget.com
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Enterprise.........................WSU Corporate
ID# K80864
State Contract # MA1819
State ID#CUT0169
www.enterprise.com
All car rental state contracts include unlimited mileage for rentals returned to
the original renting location. They all carry full collision damage waivers. There is no
charge for additional drivers. The minimum age for drivers is 21 years old. All car
rentals can be booked through the travel agencies.
Car rentals which are not on state contract
are not covered through State Risk Management and are subject to a $10,000
deductible payable by the traveler, department or WSU.
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What are
State Contract Air Fare Rates?
State Contract Air Fare Rates are airfare contracts set up with different airlines and the
State of Utah between Salt Lake City and various cities throughout the United States and
Canada. State Contract Air Fare Rates can only be
obtained through Christopherson Travel. These are one-way base fares. Taxes
and a $25 service fee are additional. The tickets are refundable, a Saturday
night stay is not required, and tickets can be purchased up to the day of
travel.
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What are the per diem rates,
mileage rates, and standard mileage
between cities?
Per Diem:
see PPM
Section 5.32 Schedule I
Mileage rates:
see PPM
Section 5-32 Schedule I
Standard mileage:
for commonly
traveled to locations from the WSU Ogden campus refer to the
standard mileage chart. Unless actual odometer
readings are used, distances will be determined by using standard highway
mileage charts and current road maps.
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When do I need to complete the travel logs and submit them?
Travel Logs are only required for an overnight stay.
Part I must be completed prior to
the trip. Provide general information, obtain cost code stamp and authorized signatures.
Part II & III are to be filled out during and after the trip.
Part IV & V are to be completed within 10 days of return
Section
5-32 Schedule V.
All amounts due to Weber State or to be reimbursed to the traveler must be
reconciled with the cashier within 10 days.
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Does WSU pay for personal long-distance calls?
Personal phone calls are considered to be a per diem item. Section 5-32
Schedule I.
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