Revision 29 Oct. 2004
TABLE OF CONTENTS
III. Record Creation Guidelines
Lynx “entity” records can be created online through several forms or can result from batch electronic processes such as tape loads. It is critical to follow procedure to ensure that new records are not created for an existing person or organization. This is critical because merging duplicate persons or organizations requires labor-intensive procedures to maintain or discard the appropriate parts of the underlying records. Adherence to these procedures by users authorized to create new General Person records in the database can and will be monitored. Users who repeatedly fail to follow these procedures may have their privileges revoked.
Careful searching will prevent the creation of duplicate General Person records. Searches should be conducted using the following guideline:
First – Search by Lynx ID (Wxxxxxxxx), then by Legacy ID (STAARS, HRS, TRE, etc.)
If not found – Search by name using XXXIDEN name search or extended search.
See “How To” Appendix (ADD PRINT SCREEN & INSTRUCTIONS- (? Who is assigned to do this?)
Transactions creating new person and organization records in the database