Data Standards

Revision 29 Oct. 2004

TABLE OF CONTENTS

  1. INTRODUCTION

  2. DATA INTEGRITY

  3. record creation guidelines

  4. general person criteria

  5. name standards

  6. address standards

  7. telephone types

  8. APPENDICES


VII.        TELEPHONE TYPES

A.  INTRODUCTION
B.  E-MAIL TYPES

INTRODUCTION

When an address is entered on the XXAIDEN form, the phone number can be entered as well.  The address type and the telephone type should match.  However, additional telephone numbers can also be captured and entered on the XXATELE form.  For example, CELL or FAX may not have an address but are important numbers to be stored.

Code

Description

Explanation

HOME

Home

This number will be used to reach a person or constituent at their current place of residence.

WORK

Work

This number will be used as the primary phone number for a Business/ Vendor/Organization or to reach a person/constituent at their place of employment.

CELL 

Cell

This number will reach a person/constituent on their cellular phone.

FAX

Fax

This number will be used for either home or work faxes.  Use comments to clarify where the fax machine is located.

WAST 

Work Assistant

This number should be used to reach a person/constituent’s secretary, administrative assistant, receptionist, etc.  Use comments to clarify.

ALT

Alternate

This should be used for any number that does not fall into the other categories.

OSV   

Outside Vendor

This number will be used by Alumni/Development to track the source of phone numbers that are provided by outside vendors.  Use comments to clarify what source the phone number came from.

PGR

Pager

This should be used to reach a person/constituent by electronic pager.

PRNT 

Parents

This number should be used to reach a person/constituent at their parent’s home(s).  For Student, if the student is living at home, capture this number under the HOME type.  If they move from their parent’s home, change HOME to PARENT and add a new HOME.

TOLL

Toll Free

This will be used to track toll free numbers of persons/constituents or Non-Persons/ Vendors/Organizations

TZ

Time Zone

This is usually from an outside vendor.  Alumni/Development uses this number to determine what time zone a constituent is in and will use comments to capture the information.

INTL

International

This will be used to track international numbers of person/constituents or Non-Persons/Vendors/Organizations.

EMER

Emergency

This number will be used when WSU needs a phone number in “case of emergency”.

CAMP

Campus

This should be used for the campus work extension

GR

 Grants and Contracts Used to identify the addresses needed to submit invoices to granting agencies

BU

Business

This number will be used as the primary phone number for a Business/Vendor/Organization.

BI

Billing

This number will be used to store the phone number for a Vendor Accounts Receivables department.

E-mail Types

E-mail addresses are entered in the E-MAIL Information Block on XXAIDEN.  GTVEMAL stores the e-mail types that can be used.

PRE

Alumni Preferred

Used to store e-mail address preferred by person/ constituent to receive WSU e-mails

HOME

Home

Used to store e-mail delivered to person/constituent’s home

WORK

Work

Used to store e-mail delivered to person/constituent’s work/business

GRP

GroupWise

Used to store GroupWise e-mail

STU

Student

Only used to store student’s WildCat e-mail address.  These are system generated and populated e-mail accounts.

BUS

Business

Used to store e-mail address for Business/Vendor/ Organization

OSV

Outside Vendor

Used by Alumni/Development to track e-mail addresses that are obtained by outside companies

WSIT

Web Site/Page

Used to store a web site/page address for individuals or businesses

DDP

Direct Deposit

Used by HR to store e-mail that delivers electronic direct deposit notice to employee

VIII.APPENDICES