Data Standards
Revision 29 Oct. 2004
Appendix Revised
1 November 2005


TABLE OF CONTENTS

  1. INTRODUCTION

  2. DATA INTEGRITY

  3. record creation guidelines

  4. general person criteria

  5. name standards

  6. address standards

  7. telephone types

  8. APPENDICES

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I.  INTRODUCTION

Weber State University is providing the campus with an integrated software package that will increase the quantity and quality of information it maintains.  This package, named Lynx (Banner) will also provide increased accessibility to that information, enhanced data security, and compatibility across functional areas of responsibility. 

Lynx is modular, meaning that there are modules for different functional areas, including   Financial Aid, Finance, Human Resources/Payroll, Alumni/Development, and Student.  There also is a General module that ties all of the functional modules together.  Shared information is called GENERAL PERSON and includes the following: ID(s), name(s), address(es), phone(s), email(s), gender, birth date, marital status, deceased flag, and confidential flag.

Lynx is a collection of forms (screens) with embedded instructions used to enter data, modify data, delete data, and query data.  Lynx simply provides the screens and programs necessary to manipulate data.  The data itself is stored in tables residing in an Oracle database.  It is a relational database, meaning that tables are linked together by means of some internal identification number, which limits data redundancy.  One table might have a student ID number and the course numbers in which he/she is enrolled.  A separate table has the course numbers and the course descriptions.  The course numbers would link the two tables together providing a course description for the courses in which a student is enrolled.  There are over 2,000 tables in the Lynx system. 

At Weber State University, the Summer term represents the first semester of each academic year.  The Fall term is the second semester and Spring term is the third semester.

II. DATA INTEGRITY